Free tool

Manual Process Cost Calculator

Enter your own hours, headcount, and loaded hourly rate to see what a repetitive manual task actually costs today - before deciding whether automating it is worth it.

This shows the current cost of staff time spent on one repetitive task - not a projected saving from automating it.

Your numbers

Hours per week spent on the taskBetween 0 and 200.People doing this taskBetween 1 and 500.Fully loaded hourly cost per person (salary plus overhead, in your currency)Between 0 and 10,000.

The result

Hours spent per year

240 hours

Cost per year

4,800

Low

This shows what the task costs today in staff time, based on the figures you enter. It does not estimate a saving from automating it - that depends entirely on the specific workflow, and no generic multiplier is applied here.

What this assumes

Every figure the result is multiplied by, and where it comes from. If one of them is wrong for your business, the answer is wrong by the same proportion.

Standard working weeks in a year: 48(Standard calendar year minus typical holiday and leave allowance - not a WCL-specific figure.)

How it works it out

Enter how many hours per week the task takes, how many people do it, and a fully loaded hourly rate for their time.
The calculator multiplies these against a standard working-weeks-per-year figure to show the annual hours and cost.